This general privacy notice complements any form that details the information we collect from you, what we do with it, and who it might be shared with.

  1. The Gordon Duncan Memorial Trust is the controller of any personal information collected by us that is necessary for our processing purposes. Please see the contact us section below for details of our data protection officer. The Gordon Duncan Memorial Trust as a charity aims to encourage the advancement of the arts and culture of Scotland by encouraging  the performance, study and composition of all forms of traditional music, and in particular the music of the Great Highland Bagpipe; the advancement of education by participation and study of all forms of traditional music; the attainment of high standards of performance and innovative composition in relation to all forms of traditional music, in particular the music of the Great Highland Bagpipe.
  2. We only ask for the minimum personal data necessary to provide the service you request or are entitled to, and in most cases, include but are not limited to, your name and contact details and other personal data required. The purpose of processing is the service or entitlement for which the information is being collected, and your personal data will not be used for another purpose, unless further specified on the form collecting the information, or otherwise provided to you as appropriate, or as provided for by law. Please refer to the specific purposes on the form for further processing of your information. We also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.
  3. Processing non-sensitive personal information is carried out under one or more of the following:-
    1. Necessary for the performance of a contract with you (or to take steps to enter into a contract with you)
    2. Necessary for compliance with a legal obligation to which the Gordon Duncan Memorial Trust is subject
    3. On the basis of your consent
    4. Necessary to protect the vital interests of you or another person
    5. Necessary for the legitimate interests of the Gordon Duncan Memorial Trust or a third party, except where such interests are overridden by your interests, rights or freedoms

    If you do not provide us with the information, we have asked for based on (a) public task or (b) contract then we may not be able to provide the service you request or are entitled to. Please refer to the specific legal basis relied upon for the specific processing purposes that is further stated on the form.

  4. We are legally obliged to share certain data with other public bodies and will do so where the law requires this. We will also share necessary and proportionate information with other regulatory and law enforcement bodies to comply with any lawful request they make or if it is in our own legitimate interests to provide information to them. We may share necessary and limited information with our processors who provide or support some of the services we deliver. We will only share this information if we are confident that they will follow our written instructions under a written agreement that safeguards and assures your rights. This data sharing is in accordance with our Information Use and Privacy Policy and covered in our full privacy statement on our website. If any specific sharing of your information is to be carried out with other parties this will be stated on the form along with the legal basis being used. We will not sell or rent your information to third parties.
  5. The Gordon Duncan Memorial Trust will not transfer your personal data to other countries or international organisations without adequate data protection.
  6. We only keep your personal information for the minimum period necessary. Sometimes this time period is set out in law, but in most cases it is based on business need. We maintain a records retention schedule which sets out how long we hold different types of information. You can view this on our website at or you can request a hard copy.
  7. If you have provided anyone else’s details on a form, please make sure that you have told them that you have given their information to the Gordon Duncan Memorial Trust and how they can contact us (see below) if they require any information on why we need to use it or how they can exercise their rights (see your rights below)
  8. Depending on age requirements or the nature of service requested, where it is necessary to process a child’s personal information on the basis of consent, we will need the consent of the person with parental responsibility for the child. This will be specified on the form if applicable.
  9. Some information is analysed after collection and during use to provide anonymised statistical information to help improve services, monitor equality and other similar purposes.
  10. A payment card can be presented by a user to a payment processing service which we subscribe to. We do not process the card number details directly and do not store bank account details.
  11. We understand that you care about your privacy and we take this responsibility seriously. The Gordon Duncan Memorial Trust will always respect and treat your personal information with the due care that you have entrusted us. We promise to take all reasonable steps to keep your details secure by ensuring appropriate technical and organisational measures are in place to safeguard your information.
  12. Your rights under data protection law:
    1. access to your information – you have the right to request a copy of the personal information that we hold about you.
    2. correcting your information – we want to make sure that your personal information is accurate, complete and up to date. You may ask us to correct any personal information.
    3. deletion of your information – you have the right to ask us to delete personal information.
    4. objecting to how we may use your information – you have the right to tell us to stop using your personal information.
    5. restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal information.
    6. withdrawing consent to use your information – where we use your personal information with your consent you may withdraw that consent and we will stop using your personal information for the purpose(s) it was given. Please see contact us if you wish to exercise any of these rights.
  13. You can contact us at or email us at You can also contact our data protection officer about any data protection matter by post at this address: c/o Data Protection, Gordon Duncan Memorial Trust, The Millstead, Burrelton, Blairgowrie, Perthshire, PH13 9PP.
  14. Our data protection officer aims to directly resolve all complaints about how we handle personal information. See contact us above. However, you also have the right to lodge a complaint about a data protection matter with the Information Commissioner’s Office by post at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. By phone on 0303 123 1113 (local rate) or 01625 545 745. Website for more information:

The Gordon Duncan Memorial Trust is a Scottish Charity (Number SC038339)

November 2018